One-time setup
0%
Welcome to Helmivo
Set up your first live operation
Build an event, connect sales, add outlets and choose the stock controls that suit the operation — all through the portal.
v0.9 is the production-ready client release
Each client owns an isolated organisation, connects their own read-only Square account and can prepare earlier-event comparisons before trading starts.
Upcoming operation
Draft
No event created
▣
Your first event will appear here
Enter the real details yourself during onboarding, just as a new Helmivo client would.
Square sales
Connect Square securely, then choose the location and devices used by each event.
Stock
Choose what to track and whether stock is shared across the event or allocated by outlet.
Earlier event comparisons
Add earlier dates for the same event so Helmivo can compare performance later.
Operations
Events
Create an event and manage its setup from one place.
UpcomingEvent workspace ready
Live operations command centre
Your event
Venue and date
Portal ready
POS needs attention
0 outlets
Operational overview
In progressEvent readiness
0%ready
Complete event setup
Helmivo is checking your sales connection, outlets, stock, team and comparison data.
0 alerts0/0 checks passed
Traffic-light monitoring
Systems health
ActiveTest / attentionOffline
What needs attention
Operations feed
Total gross sales£0.00Awaiting Square data
Transactions0No orders synced
Average spend—Available after first sale
Refunds£0.00No completed refunds
Previous event—Prepared for event day
Trading hours08:00–18:00
POS locationNot selected
Outlets0 outlets · 0 tills
Setup data0 stock items · 0 comparisons
Square sales dashboard
Connect Square and select the event location to load protected sales data.
Protected Square feed
Live sales
Cups excluded from top productsHourly bars show gross sales · net performance and refunds are summarised separately
Not synced yet
Sales targetNot set
Add a target in event setup
Current sales to now£0.00Current event period
Last year at same point—Add a previous-year comparison
Two years ago at same point—Add a second historical comparison
Sales vs last year—Awaiting last-year sales
Versus two-year average—Awaiting historical comparisons
↗No Square sales loaded yet
Refresh sales after selecting the event’s Square location.
Latest sale—Waiting for first sale
Best gross hour—No hourly data yet
Sales pace—Calculated across trading time
Same point comparison
Not loadedPrevious event comparison
Sales difference—Awaiting comparison
Transactions—Awaiting comparison
Average spend—Awaiting comparison
Refunds—Awaiting comparison
Outlet comparison
Load a previous event to compare outlets.
Product comparison
Load a previous event to compare products.
Top products
0 products
Product rankings appear after the first sync.
Payment mix0 methods
Payment methods appear after the first sync.
Recent sales and refunds0 activities
Recent activity appears after the first sync.
Before opening
Readiness checklist
Event layout
Outlets and tills
See each trading point, its planned hours and future live POS status.
People and performance
Event staffing
Import or enter shifts, assign people to outlets, flag required breaks and compare labour hours with Square sales.
Shift plan
People and assignments
0 shifts
| Staff member | Shift | Outlet | Event update | Hourly rate | Actions |
|---|
Hour-by-hour view
Labour and net sales timeline
See when staffing levels and labour cost were high compared with live trading sales, without treating setup or pack-down as poor performance.
| Time | Phase | Staff | Paid labour | Net sales | Net / labour hr | Labour cost | Cost % | Assessment |
|---|
Event operations
Whiteboard
A fast, editable checklist matrix inspired by the physical event board. Outlet columns come from this event.
0 of 0 completeTap a cell to move it through not started, in progress, complete, issue and not required.
BlankIn progressCompleteIssueN/A
Optional visual layout
Interactive event map
Place outlets on a simple site view now. A real site-plan image upload can be added later.
Map is optional
It becomes particularly useful for events with several bars, stock points or operational zones.
Inventory
Stock readiness
Stock can be completed before the event.
People
Event team
Service0
Preparation0
Support0
Portal users1
CJ
Manager on dutyNot assigned
Service, preparation and operational support are kept separate so setup labour is not judged against immediate sales.
Safety and operations
Incidents
0open
Record operational, safety, equipment or customer issues and keep their resolution visible.
Reporting
Previous events
Inventory
Stock
Import the event order, monitor full kegs and casks, and keep the wider stock setup available when needed.
Data connections
Connections
Connect the client’s trusted point-of-sale account securely, then choose the right locations for each event.
■
Not connected
Square
Checking the secure Square connection and available locations.
- Read-only production permissions
- One encrypted connection per organisation
- Helmivo never creates payments
CSV
Available
CSV backup
Manual Square export import for fallback and controlled testing.
Square account connected with read-only permissions
Tokens are encrypted in D1. Helmivo reads merchants, locations, orders, payments and items for reporting, but this client build has no payment-creation route or write scope.
Organisation access
Team & access
Owners control Administrator access. Administrators have full operational authority; Event Managers run events; Viewers have read-only access.
Reporting
Reports
Prepare the event before opening, monitor it live and export the final operational record afterwards.
Account
Settings
Review client access, production connections, sync health and protected organisation data.
v0.9 client release
CheckingProduction readiness
Checks the Helmivo backend, D1 database, protected sign-in and Square application readiness without exposing any credentials.
Backend APIChecking this deployment…
D1 databaseWaiting for status…
Protected accessWaiting for status…
Square applicationWaiting for status…
Square accountNot checked yet
Square webhooksWaiting for status…
Background pushWaiting for status…
Previous-event dataWaiting for status…
Portal Client
Organisation cloud data
Organisation, events, outlets, stock, staffing and incidents are cached in this browser and saved to the protected D1 database.
Checking D1 cloud data…Comparing this browser with the protected portal copy.
Stage 2 PWA
CheckingDevice notifications
Checking this browser’s PWA and notification support…
ServicePreparing PWA service…
PermissionNot requested
App modeBrowser tab
Server pushChecking configuration…
Stage 2 notification mode is being checked.
Account membership
Checking your organisation and role…
Sales display
Choose what the first card on the Sales page shows. Refunds remain in their own separate card.
Showing gross salesTrial access
Checking trial status…
Trial codes can set or extend access and may include expiry or usage limits.Log out of Helmivo
Signs this account out of Helmivo across devices. Notifications are disabled and the local Helmivo copy is cleared on this phone or computer. Organisation cloud data is kept.
Export protected setup
Download the organisation, event, outlet, stock and feedback data without credentials or raw card data.
Reset organisation event data
Owners can clear event, sales snapshot, comparison and simulation data while keeping the protected account and organisation membership.